Look Up Product
Adjust:
Inventory Period
▼
| DIN ⇅ | Drug Name ⇅ | Prev. Count ⇅ | Current Stock ⇅ | Divergence ⇅ | Expected | Actions |
|---|
Divergence Summary — Potential Issues
Products where the actual count diverges from what the system expects. Sorted by severity. Click a row to view the full calculation breakdown.
| DIN | Drug Name | Prev. | Purchases | Sales | Adj. | Expected | Actual | Divergence | % | Note |
|---|
Physical Count Checklist
Check off each product as you physically count it. Progress is saved automatically.
Backup Login
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Merge Duplicate DINs
Combine two products that share the same DIN or were imported under different names into one. Stock quantities are added together.
Keep this product (primary)
⟵
Merge this into it (will be deleted)
Transfer Between DINs
Move expected stock impact from one DIN to another with before/after preview.
From DIN −
To DIN +
Quantity to Transfer
Note (optional)
Import Data
Mode:
Option A — Upload CSV File directly
OR
Option B — Copy & Paste from Excel (recommended)
Log Expired Medication
DIN
Drug Name
LOT Number
Expiration Date
Qty
Pharmacist License #
Note (optional)
Expired Medication Log
| Date | DIN | Name | LOT | Exp. Date | Qty | License # | Note |
|---|
Log Medication Destruction
DIN
Drug Name
LOT Number
Expiration Date
Qty
Pharmacist License #
Witness Name
Destruction Method
Note (optional)
Destruction Log
| Date | DIN | Name | LOT | Exp. Date | Qty | Method | License # | Witness |
|---|
How to Import Sales (Stock OUT)
📤 Ubik — Sales Report (Rapport statistique des produits)
1
In Ubik, go to Gestion → Rapports → Autres → Rapport statistique des produits
2
In the product type filter, select only: Contrôlé, Contrôlé rapportable, Narcotique, Narcotique rapportable, Substance ciblée
3
Generate the report in EXCEL format — open the file in Excel
4
In Excel, go to File → Save As, choose CSV (comma delimited) (*.csv) and save
5
Go to the Import tab, select "Sale — subtract from stock"
6
Click "Upload CSV File" (Option A) and select the .csv file you just saved
💡 Tip: If the file upload doesn't detect the right columns, use Option B (paste) instead: open the CSV in Notepad, press Ctrl+A then Ctrl+C, and paste into the text box.
How to Import Purchases (Stock IN)
📥 Ubik — Purchase Report (Substances narcotiques et contrôlées)
1
In Ubik, go to Accueil → Rapports → Substances narcotiques et contrôlées
2
Generate the report in EXCEL format — open the file in Excel
3
In Excel, go to File → Save As, choose CSV (comma delimited) (*.csv) and save
4
Go to the Import tab, select "Purchase — add to stock"
5
Click "Upload CSV File" (Option A) and select the .csv file you just saved
💡 Tip: Quantity is automatically calculated as boxes ordered × units per box (e.g. 2 boxes of 100 = 200 units). The package size is read from the drug name description.
How to Migrate Your Legacy Inventory
📋 Excel Legacy Report (DECOMPTE)
1
Open your Excel inventory sheet (the one with DIN, PRODUIT, DECOMPTE columns)
2
In Excel, go to File → Save As, choose CSV (comma delimited) (*.csv) and save
3
Go to the Import tab, select "Migrate legacy inventory (DECOMPTE)"
4
Click "Upload CSV File" (Option A) and select the .csv file
5
NarCount will automatically use the DECOMPTE column as the previous count baseline
Stock Adjustments
⚙ Manual Adjustments (Lookup Tab)
1
Expired: Look up the product, select "Expired" and enter the quantity. Logged separately for audit trail.
2
Lost/Damaged: Look up the product, select "Lost/Damaged" and enter quantity with a note explaining the reason.
3
Manufacturer Balance: Look up the product, select "Transfer" and use the note to indicate the manufacturer.